1. Name

The name of the company shall be xQ Enterprises Ltd. which owns, operates, and trades as Extraqueericular.com.

Throughout this document xQ Enterprises Ltd will refer to the legal entity while Extraqueericular.com refers to the online platform.


2. Aims

The aims of xQ Enterprises Ltd. will be:

  • To provide an online marketplace platform that brings together and fosters cohesion among members of the LGBTQIA+ community and LGBT-friendly businesses and vendors
  • To dedicate a majority of annual profits toward supporting Non-governmental Organisations (NGO) that are advocating for the rights of and providing wellbeing services to LGBTQIA+ people in the Commonwealth countries where being gay is criminalised
  • To further the creation of safer spaces

3. Membership

xQ Enterprises Ltd. does not have a formal membership scheme. It is the management body of Extraqueericular.com

Membership to the online platform, Extraqueericular.com, is open to anyone who:

  • is age 18 older; and
  • identifies as LGBTQIA+ and/or is an ally
  • supports the aims of xQ Enterprises Ltd.

Membership will begin as soon as the online registration form has been received. There is no annual membership fee, however a percentage of each sale completed through extraqueericular.com will be collected according to the fee schedule posted on: https://extraqueericular.com/pages/create_listing

Ceasing to be a member

Members of Extraqueericular.com may cease to be members at any time by deleting their accounts in the Edit Profile page: https://extraqueericular.com/profile

Any offensive behaviour, including racist, sexist, homophobic, transphobic, ableist, or inflammatory remarks, will not be permitted. Anyone behaving in an offensive way or breaking the equal opportunities policy may be removed from the platform and asked not to attend future meetings, events, activities, etc. The individual concerned shall have the right to be heard by the management committee, before a final decision is made.


4. Equal Opportunities

xQ Enterprises Ltd. will not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.


5. Officers and committee

The social mission will be carried out by a Committee elected at the Annual General Meeting. The Committee will meet as necessary and not less than two times a year.

The Committee will consist of 8 members, and be composed of 4 officers and 4 committee members. Up to 2 additional members may be co-opted onto the committee at the discretion of the committee.

The officers’ roles are as follows:

  • Chair, who shall chair both general and committee meetings
  • Secretary, who shall be responsible for the taking of minutes and the distribution of all papers
  • Treasurer who shall be responsible for maintaining accounts

In the event of an officer standing down during the year a replacement will be elected by the next General Meeting of members.

Any committee member not attending a meeting without apology for three months will be contacted by the committee and asked if they wish to resign.

The Committee meetings will be open to any member of xQ Enterprises Ltd.wishing to attend, who may speak but not vote.


6. Meetings

6.1. Annual General Meetings

An Annual General Meeting (AGM) will be held within fifteen months of the previous AGM.

All members will be notified in writing at least 3 weeks before the date of the meeting, giving the venue, date and time.

Nominations for the committee may be made to the Secretary before the meeting, or at the meeting.

The quorum for the AGM will be 10% of the membership or 10 members, whichever is the greater number.

At the AGM:-

  • The Committee will present a report of the work of xQ Enterprises Ltd.over the year.
  • The Committee will present the accounts of xQ Enterprises Ltd.for the previous year.
  • The Committee will present the accounts of xQ Enterprises Ltd.for the previous year.
  • Any proposals given to the Secretary at least 7 days in advance of the meeting will be discussed.

6.2 Special General Meetings

The Secretary will call a Special General Meeting at the request of the majority of the committee or at least eight other members giving a written request to the Chair or Secretary stating the reason for their request.

The meeting will take place within twenty-one days of the request.

All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post.

The quorum for the Special General Meeting will be 10% of the membership or 10 members, whichever is the greater number.

6.3 General Meetings

General Meetings are open to all members and will be held at least once every 3 months or more often if necessary.

All members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post.

The quorum for a General Meeting shall be 10% of the membership or 5 members, whichever is the greater number.

6.4 Committee Meetings

Committee meetings may be called by the Chair or Secretary. Committee members must receive notice of meetings at least 7 days before the meeting.

The quorum for Committee meetings is three Committee members.


7. Rules of Procedure for meetings

All questions that arise at any meeting will be discussed openly and the meeting will seek to find general agreement that everyone present can agree to.

If a consensus cannot be reached a vote will be taken and a decision will be made by a simple majority of members present. If the number of votes cast on each side is equal, the chair of the meeting shall have an additional casting vote.


8. Amendments to the Constitution

Amendments to the constitution may only be made at the Annual General Meeting or a Special General Meeting.

Any proposal to amend the constitution must be given to the Secretary in writing. The proposal must then be circulated with the notice of meeting.

Any proposal to amend the constitution will require a two thirds majority of those present and entitled to vote.


9. Dissolution

If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so. The sole business of this meeting will be to dissolve the group.

If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a charitable organisation. The organisation will be agreed at the meeting which agrees the dissolution.